Fragmented handoffs
Leasing, inspections, and maintenance live in separate tools, so context gets lost between teams.
The challenge
What property managers are up against.
The friction PropFlow is designed to remove from the day-to-day.
Chasing every party
Residents and contractors all need updates, but chasing them manually is slow and error-prone.
Reporting overhead
Pulling numbers from multiple systems for every review takes far too long.
How it works
A clearer workflow for property managers.
Four steps from setup to a system that runs itself.
01Centralise the record
Tie leasing, inspections, and maintenance to the same property and unit.
02Coordinate every party
Give residents, contractors, and internal teams the right shared context.
03Automate the routine
Built-in reminders keep rent follow-up and lease renewals on track automatically.
04Report in one place
Generate and export reporting without splitting work across systems.
One shared workspace
Keep every team working from the same property record.
When leasing, finance, and field work share one record, handoffs get cleaner, nothing falls through the cracks, and everyone sees the context that matters to them.
✓Shared context across leasing and maintenance
✓Role-based access for every team member
✓Reporting and exports without rekeying data
Faster handoffsIllustrative average task handoff time (hours)
Leasing38%
Inspection22%
Maintenance18%
Reporting12%
Features that fit
The capabilities this role leans on most.
Jump straight into the product areas that matter for this workflow.
Other teams
See how PropFlow fits every role.
One platform, distinct journeys. Explore the workflow built for each team around the portfolio.
Independent landlordsRun day-to-day residential lettings without bouncing between spreadsheets, inbox threads, and separate portals.Explore →Operations coordinatorsTurn reactive work into a visible operating system instead of a chain of reminders and inbox follow-ups.Explore →Finance & admin leadsReview collections, finance visibility, billing readiness, and plan controls without leaving the portfolio workflow.Explore →Residents & applicantsSeparate access journeys help applicants and tenants complete the right steps without touching the internal workspace.Explore →