PropFlow | Residential property management software

By the numbers

One platform that covers the entire property lifecycle.

Built for residential portfolios, single-unit to multi-unit

PROPERTIESUNITSTENANTSLEASESRENT RECORDSMAINTENANCEREPORTING

INTERACTIVE DEMO

Take Control from the Command Center

Click through the modules below to see how leasing, rent records, maintenance, and the assistant fit together in one workspace.

Leasing pipeline & applications

Capture enquiries, move applicants through review, and keep every reference and document on the application it belongs to.

PipelineEnquiry → Let

History keptEvery message

⚡Application approved: referencing and income documents recorded against the tenancy.

PIPELINE: APARTMENT 14BActive Let

James Thorne

Referencing Clear98/100

Sarah Patel

Incomplete DocsPending

Marcus Sterling

Viewing Booked–

Everything in one platform

Everything you need to run residential property management.

Replace the scattered spreadsheets, inboxes, and point tools with one connected system for your whole residential portfolio.

PFRent invoicing & arrearsScheduled rent runs, payments recorded and allocated against the right invoice, and arrears you can trust because the ledger is append-only.

PFAccounting & reportingRent roll, income and expenses, exportable.

PFListings & marketingPublish vacancies and capture leads.

PFApplications & referencingIntake, documents, and approvals in one pipeline.

PFMaintenance & work ordersLog requests, assign contractors, schedule inspections, and keep residents updated end to end.

One operating recordProperties, units, tenants, leases, rent records, maintenance, and reporting stay in one workspace instead of five.

Role-aware by designLandlords, managers, finance staff, residents, and applicants each get the journey and the permissions their job needs.

Honest about the boundariesPropFlow is a system of record for residential lettings. It records rent rather than moving it, and the product says so before you buy.

Platform coverage

Everything property teams need, in one connected platform.

From the first viewing to the final deposit settlement, PropFlow keeps leasing, residents, rent records, and maintenance moving in one place.

Portfolio & leasing

Fill units faster and keep every lease on track.

List properties, screen applicants, and move signed tenants into a live record your whole team can see.

✓Listings, viewings, and applications in one pipeline

✓Lease terms, renewals, and documents on every unit

✓Occupancy and arrears visible at a glance

Rent records & arrears

Know exactly who has paid, and who has not.

Rent invoices raise themselves each cycle, payments are recorded against the right lease, and the arrears figure on your dashboard is the real one.

✓Scheduled rent invoicing on every active lease

✓Automatic reminders and arrears tracking

✓Income, expense, and rent-roll reporting

Maintenance & operations

Resolve issues before they become complaints.

Log requests, assign contractors, and keep residents updated from one shared workflow.

✓Tenant-raised maintenance requests

✓Contractor assignment and scheduling

✓Inspections and task tracking built in

Property operations team coordinating work

Explore the full platform →

Who it is for

Role-aware workflows for the people who actually run the portfolio.

The same connected workspace supports landlords, operators, finance leads, residents, and applicants without flattening everyone into one generic interface.

Independent landlords

Run a residential portfolio day to day without bouncing between spreadsheets, inbox threads, and separate portals.

See the whole portfolio in one clear dashboard.

Track leasing, residents, rent records, and maintenance in one flow.

Use rollout guidance that matches the actual product surface.

Property managers

Coordinate leasing, finance, and field work across your own residential portfolio from a shared operating workspace.

Keep leasing, inspections, and maintenance tied to the same property record.

Coordinate residents, contractors, and internal teams with shared context.

Handle reporting and exports without splitting work across disconnected systems.

Operations coordinators

Turn reactive work into a visible operating system instead of a chain of reminders and inbox follow-ups.

Prioritize maintenance, tasks, inspections, and scheduling from one queue.

Keep communication threads attached to the work they relate to.

Roll out repeatable workflows faster with training and help content built in.

Finance and admin leads

Review collections, finance visibility, billing readiness, and plan controls without leaving the portfolio workflow.

Track collections, balances, and recurring charge activity from one place.

Review plan access, billing posture, and seat usage with less context switching.

Export operational and finance data for recurring stakeholder reviews.

Pricing

Three plans with a clean path from launch to scale.

Starter, Growth, and Pro map directly to the live plan catalog. Expand any plan to see the full capability breakdown.

Cancel anytime — no further renewalsNo setup feesYour data stays yours

What it costs

One price, whatever the size of your portfolio

PropFlow charges a flat monthly subscription. There is no per-property or per-unit charge, and no limit on how many properties, units or tenancies you record — so there is nothing to estimate. The plans differ only in the capabilities compared below.

Starter access$9.99/moBilled monthly, before tax.

Growth access$15.99/moBilled monthly, before tax.

Pro access$29.99/moBilled monthly, before tax.

Starter accessEverything you need to get started

Save 15%

$9.99

$8.49/mo

Choose planBilled annually at $101.90. Renews at $9.99/mo.

Flat monthly price

Every property-management capability included

Email support

Starter includes

Property, unit, tenant, and lease records

Rent invoicing, recorded payments, and arrears visibility

Maintenance intake, task follow-up, and day-to-day workspace controls

Foundational dashboards, exports, and essential team access

Built around the work residential landlords do every day.

From the first viewing to the final deposit settlement, PropFlow keeps leasing, rent records, maintenance, and reporting in one place, so you spend less time switching tools and more time running the portfolio.

Designed around daily residential lettings work

The workspace is organised around tenancies, rent records, maintenance, and reporting — the things that actually take up a letting week — rather than a shelf of unrelated features.

Faster rollout, less friction

Help content, onboarding tracks, and a validated spreadsheet import are part of the product from day one, so your existing portfolio is in the system in an afternoon.

A clear path from launch to scale

Starter, Growth, and Pro follow the portfolio: one property or fifty, the records, permissions, and reporting grow with you instead of being replaced.

Frequently asked questions

Everything you need to know before you start.

Quick, clear answers on pricing, onboarding, data, and how PropFlow fits the way your team already works.

What is PropFlow used for?

PropFlow is residential property management software. It is for landlords and teams managing their own residential portfolio, and it keeps properties, units, tenants, leases, rent records, maintenance, and reporting in one place. PropFlow records rent — it invoices, records what you receive, and tracks arrears — but it does not collect or transfer money.

Where should I start when I open the workspace?

Start on the dashboard to review the top-level metrics, upcoming actions, and alerts. From there you can move into properties, leasing, operations, or reports depending on what needs attention first.

How do I add or review properties and units?

Use the Properties and Units areas in the sidebar to review inventory, open details, and keep portfolio structure up to date. These pages are designed to show high-level records first, then let you drill into the specifics for each asset or unit.

How do I create a listing?

Open Listings and use the create listing flow to choose the source property, confirm the address and summary details, and move the listing into the active workspace view. Once created, the listing detail page gives you space for media, publishing checks, and contact information.

Where can I track enquiries and leasing activity?

Use the Leasing section for listings and leads. Listings help you manage the marketing side, while leads help you track interest, follow-up, and movement toward viewings or applications.

How do leases and tenants connect to the rest of the workspace?

Leases and tenants help tie occupancy and account information back to the portfolio. They sit alongside listings, reports, and maintenance so your team can see the operational picture rather than treating each workflow as a separate system.

How do I log or follow up on maintenance issues?

Go to Maintenance under Operations to review requests, status, and ongoing work. That area is meant for day-to-day issue tracking, supplier coordination, and making sure open items do not disappear between updates.

Where do I find reports and exports?

Use Reports for portfolio summaries and performance views, and use Data Transfer when you need templates, imports, exports, or structured data movement. These areas are intended to support both quick review and more formal reporting workflows.

Can I change the default look and behavior of the workspace?

Yes. The Settings page is where you can review workspace controls such as regional defaults, security preferences, notification behavior, export settings, and the new Resources area for support and guidance.

What is inside Resources?

Resources is the renamed support and guidance area inside Settings. It gathers reusable templates, support paths, community links, and other references that help staff work more confidently inside the platform.

What is the Help Centre in the sidebar for?

The Help Centre is the operational guidance area in the sidebar. It gives your team three fast destinations: Frequently Asked Questions for quick answers, User Guide for structured walkthroughs, and Onboarding & Training for rollout-oriented guidance and starter materials.

How do notifications work in PropFlow?

Notifications are designed to keep important reminders, alerts, and follow-up moments visible. The Notifications page and the settings controls work together so teams can shape delivery behavior without losing critical signals.

Ready to move

Run your entire residential portfolio from one place.

Create your workspace, or book a walkthrough to see how PropFlow fits your properties and your team.

Create your workspace Book a walkthrough

Manage every property from one place.