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Property management platform

Manage every property from one place.

Leasing, rent collection, maintenance, and reporting, unified in one modern platform built for property teams and the owners they answer to.

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By the numbers

One platform that covers the entire property lifecycle.

Trusted by modern property teams
Northgate LivingHarbour & CoMaple ResidentialCitywide LettingsCrestline Estates
Everything in one platform

Everything you need to run property management.

Replace the scattered spreadsheets, inboxes, and point tools with one connected system for your whole portfolio.

PFOnline rent collectionAutomated rent runs, autopay, reconciliation, and arrears tracking so payments arrive without the chasing.
PFAccounting & reportingOwner-ready statements and live financials.
PFListings & marketingPublish vacancies and capture leads.
PFTenant screeningApplications, checks, and approvals in one pipeline.
PFMaintenance & work ordersLog requests, assign contractors, schedule inspections, and keep residents updated end to end.
One operating systemKeep portfolio records, leasing, finance, maintenance, reporting, and support in one coordinated platform.
Role-aware by designSupport landlords, managers, finance teams, residents, applicants, and owners through distinct journeys and controls.
Built to scale cleanlyGrow from launch setup to broader operational control without rebuilding your stack around disconnected tools.
Platform coverage

Everything property teams need, in one connected platform.

From the first viewing to the final invoice, PropFlow keeps leasing, residents, payments, and maintenance moving in one place.

Portfolio & leasing

Fill units faster and keep every lease on track.

List properties, screen applicants, and move signed tenants into a live record your whole team can see.

Listings, viewings, and applications in one pipeline
Lease terms, renewals, and documents on every unit
Occupancy and arrears visible at a glance
Bright managed apartment interior
Payments & collections

Collect rent on time with less chasing.

Automate rent runs, reconcile payments, and see exactly where money is owed across the portfolio.

Online rent payments and autopay
Automatic reminders and arrears tracking
Owner-ready financial reporting
Rent collection and finance dashboard
Maintenance & operations

Resolve issues before they become complaints.

Log requests, assign contractors, and keep residents updated from one shared workflow.

Tenant-raised maintenance requests
Contractor assignment and scheduling
Inspections and task tracking built in
Property operations team coordinating work
Explore the full platform
Who it is for

Role-aware workflows for the people who actually run the portfolio.

The same connected platform supports landlords, operators, finance leads, residents, applicants, and stakeholders without flattening everyone into one generic interface.

Independent landlords
Independent landlords

Run day-to-day property operations without bouncing between spreadsheets, inbox threads, and separate portals.

See the portfolio in one clear dashboard.
Track leasing, residents, payments, and maintenance in one flow.
Use rollout guidance that matches the actual product surface.
Property managers
Property managers

Coordinate leasing, finance, field work, and stakeholders from a shared operating workspace.

Keep leasing, inspections, and maintenance tied to the same property record.
Coordinate residents, owners, contractors, and internal teams with shared context.
Handle reporting and exports without splitting work across disconnected systems.
Operations coordinators
Operations coordinators

Turn reactive work into a visible operating system instead of a chain of reminders and inbox follow-ups.

Prioritize maintenance, tasks, inspections, and scheduling from one queue.
Keep communication threads attached to the work they relate to.
Roll out repeatable workflows faster with training and help content built in.
Finance and admin leads
Finance and admin leads

Review collections, finance visibility, billing readiness, and plan controls without leaving the portfolio workflow.

Track collections, balances, and recurring charge activity from one place.
Review plan access, billing posture, and seat usage with less context switching.
Export operational and finance data for recurring stakeholder reviews.
Pricing

Three plans with a clean path from launch to scale.

Starter, Growth, and Pro map directly to the live plan catalog. Expand any plan to see the full capability breakdown.

30-day money-back guaranteeCancel anytime24/7 support
Starter accessEverything you need to get started
Save 15%
$9.99
$8.49/mo
Choose planBilled annually at $101.90. Renews at $9.99/mo.
1 property + 10 units included
$1.20 per extra property · $0.20 per extra unit
Standard email support
Starter includes
Property, unit, tenant, and lease records
Rent tracking, payment activity, and basic collections visibility
Maintenance intake, task follow-up, and day-to-day workspace controls
Foundational dashboards, exports, and essential team access
Most popular
Growth accessMore tools and power for growing teams
Save 15%
$15.99
$13.59/mo
Choose planBilled annually at $163.10. Renews at $15.99/mo.
3 properties + 10 units per property included
$1.20 per extra property · $0.20 per extra unit
Priority support
Everything in Starter, plus
Listings, applications, leasing pipeline, and resident journey visibility
Deeper finance, reporting, payment operations, and portfolio oversight tools
Stronger team collaboration, approvals, and cross-functional reporting surfaces
Listings & applications pipelineNEW
Pro accessFull control for scaled operators
Save 15%
$29.99
$25.49/mo
Choose planBilled annually at $305.90. Renews at $29.99/mo.
5 properties + unlimited units included
No per-unit surcharges
Dedicated success manager
Everything in Growth, plus
Broader analytics, reporting surfaces, exports, and leadership visibility
Integration-ready billing, payment operations, and higher-control workspace management
Best fit for scaled operators needing the widest operating and decisioning coverage
Owner portal & access surfacesNEW

Prices show the base plan rate excluding applicable taxes. Extra properties add $1.20/mo and extra units add $0.20/mo (Pro includes unlimited units). Annual billing saves 15%. Adjust properties and units for an exact quote inside your PropFlow workspace.

What teams say

Built around the work property teams do every day.

From the first viewing to the final statement, PropFlow keeps leasing, collections, maintenance, and reporting in one place, so teams spend less time switching tools and more time running the portfolio.

★★★★★

The platform is structured around leasing, collections, maintenance, reporting, and team coordination rather than one-off point features.

Sarah Bennett
Sarah BennettLettings Manager
★★★★★

Help content, onboarding flows, and guidance surfaces are already part of the experience instead of being bolted on later.

Daniel Okafor
Daniel OkaforPortfolio Director
★★★★★

Starter, Growth, and Pro give teams a simple commercial path as operating complexity increases.

Maria Alvarez
Maria AlvarezProperty Owner
Frequently asked questions

Everything you need to know before you start.

Quick, clear answers on pricing, onboarding, data, and how PropFlow fits the way your team already works.

PropFlow is a property operations workspace for keeping portfolio activity in one place. It helps your team manage listings, leads, leases, tenants, maintenance, reports, settings, and everyday operational follow-up from a single interface.

Start on the dashboard to review the top-level metrics, upcoming actions, and alerts. From there you can move into properties, leasing, operations, or reports depending on what needs attention first.

Use the Properties and Units areas in the sidebar to review inventory, open details, and keep portfolio structure up to date. These pages are designed to show high-level records first, then let you drill into the specifics for each asset or unit.

Open Listings and use the create listing flow to choose the source property, confirm the address and summary details, and move the listing into the active workspace view. Once created, the listing detail page gives you space for media, publishing checks, and contact information.

Use the Leasing section for listings and leads. Listings help you manage the marketing side, while leads help you track interest, follow-up, and movement toward viewings or applications.

Leases and tenants help tie occupancy and account information back to the portfolio. They sit alongside listings, reports, and maintenance so your team can see the operational picture rather than treating each workflow as a separate system.

Go to Maintenance under Operations to review requests, status, and ongoing work. That area is meant for day-to-day issue tracking, supplier coordination, and making sure open items do not disappear between updates.

Use Reports for portfolio summaries and performance views, and use Data Transfer when you need templates, imports, exports, or structured data movement. These areas are intended to support both quick review and more formal reporting workflows.

Yes. The Settings page is where you can review workspace controls such as regional defaults, security preferences, notification behavior, export settings, and the new Resources area for support and guidance.

Resources is the renamed support and guidance area inside Settings. It gathers reusable templates, support paths, community links, and other references that help staff work more confidently inside the platform.

The Help Centre is the operational guidance area in the sidebar. It gives your team three fast destinations: Frequently Asked Questions for quick answers, User Guide for structured walkthroughs, and Onboarding & Training for rollout-oriented guidance and starter materials.

Notifications are designed to keep important reminders, alerts, and follow-up moments visible. The Notifications page and the settings controls work together so teams can shape delivery behavior without losing critical signals.

Ready to move

Run your entire portfolio from one premium platform.

Start your free trial today, or book a walkthrough to see how PropFlow fits your properties and your team.

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