Document storage
Store and manage files, images, and records securely in one organised place.
Feature groups
Built around the full lifecycle of property operations.
From lead capture and screening to payments, finance, analytics, and integrations, PropFlow keeps every record, workflow, and view of your portfolio in one connected platform.
Core platform
View category →The everyday essentials that keep your entire workspace organised, searchable, and in sync.
Data export
Download and transfer your account and property data whenever you need it.
Notifications center
Stay ahead of payments, applications, and updates with timely, relevant alerts.
Mobile access
Manage your portfolio on the move through a dedicated mobile experience.
Global search
Find any tenant, payment, or record in seconds from a single search bar.
Public notices
Send announcements to every tenant or selected groups in just a few clicks.
Activity tracking
Follow every action across leases, requests, and updates with a clear audit trail.
Occupancy timeline
See past, current, and upcoming occupancy across every unit at a glance.
Leasing & leads
View category →Capture demand and nurture every prospect from first enquiry through to a signed lease.
Lead tracking
Capture and follow every prospective tenant interaction, from first enquiry to application.
Messaging prospects
Reach potential tenants directly with SMS and messaging that stays on record.
Screening & applications
View category →Qualify applicants quickly and confidently with online applications, checks, and clear rules.
Background checks
Run credit, eviction, and identity checks to qualify applicants with confidence.
Income verification
Validate applicant income and financial documents before you approve.
Application intake
Receive and manage rental applications online in one organised pipeline.
Application templates
Customise and reuse application forms tailored to each property or portfolio.
Application workflow
Track every application through review, approval, and move-in readiness.
Qualification rules
Set automated screening criteria so the strongest applicants rise to the top.
Lease management
View category →Create, sign, and renew leases with documents, templates, and inspections built in.
E-signatures
Send and sign lease documents digitally, with a complete audit trail.
Lease renewals
Automate renewals and rent adjustments so no lease slips through the cracks.
Tenant onboarding
Create leases and assign tenants to units in a guided, repeatable flow.
Document templates
Build reusable lease and contract formats your whole team can rely on.
Move-in inspection
Record property condition before occupancy to protect every party.
Legal forms library
Access region-specific lease documents and compliant legal forms.
Payments & accounting
View category →Collect rent online and keep invoicing and deposits accurate without the manual work.
Tenant payment portal
Let tenants pay rent online through a secure, self-service portal.
Auto invoicing
Generate invoices automatically on every billing cycle.
Deposit management
Track security and other deposits accurately, from collection to return.
Advanced finance
View category →Automate collections and report on financial performance across every property.
Recurring payments
Automate rent collection on set schedules and cut down on manual chasing.
Financial reporting
Produce clear income and expense reports whenever you need them.
Multi-property accounting
Manage finances cleanly across multiple properties and entities.
Operations & scaling
View category →Scale your portfolio with automation, a unified dashboard, and precise team controls.
Portfolio management
Run every property from a single, unified operations dashboard.
Automation engine
Automate routine work such as reminders, renewals, and follow-ups.
Role-based access
Assign precise permissions so each team member sees exactly what they should.
Analytics & insights
View category →Turn portfolio activity into dashboards, trends, and decision-ready reporting.
Performance dashboard
Track the KPIs that matter most, including occupancy, revenue, and collections, in real time.
Advanced analytics
Spot trends and forecast performance across your entire portfolio.
Custom reports
Build tailored reports and exports for owners, lenders, and stakeholders.
Integrations & extensions
View category →Extend PropFlow and connect it to the accounting, CRM, and payment tools you already run on.
API access
Connect PropFlow to your wider stack through a developer-ready API.
Third-party integrations
Link the accounting, CRM, and payment tools your team already uses.
Operational principles
Designed to stay clean as operating complexity grows.
The platform is structured to hold up when multiple teams, workflows, stakeholder views, and plan controls start overlapping inside the same workspace.
One operating system
Keep portfolio records, leasing, finance, maintenance, reporting, and support in one coordinated platform.
Role-aware by design
Support landlords, managers, finance teams, residents, applicants, and owners through distinct journeys and controls.
Built to scale cleanly
Grow from launch setup to broader operational control without rebuilding your stack around disconnected tools.