Scattered records
Lease PDFs, payment notes, and tenant messages live in different places, so nothing is ever the full picture.
The challenge
What independent landlords are up against.
The friction PropFlow is designed to remove from the day-to-day.
Manual rent chasing
Tracking who has paid and following up by hand eats hours every month and still leaves gaps.
No single view
Without one dashboard it is hard to know occupancy, arrears, and upcoming renewals at a glance.
How it works
A clearer workflow for independent landlords.
Four steps from setup to a system that runs itself.
01Add your properties
Set up units, tenants, and leases against one organised property record.
02Invoice and record rent
Rent invoices generate automatically each cycle, and every payment you receive is recorded against the right lease.
03Stay on top of tasks
Notifications surface renewals, rent due, and requests before they slip.
04See the whole picture
A single dashboard shows occupancy, rent recorded, arrears, and activity as it happens.
Less admin, more clarity
Replace the spreadsheet shuffle with one operating record.
Everything about a property — leases, payments, documents, and history — stays in one place, so you spend less time reconciling tools and more time growing the portfolio.
✓One source of truth per property
✓Automatic rent invoicing and payment records
✓Timely alerts on renewals and arrears
Time back each monthIllustrative admin hours saved after switching
Before92%
Month 164%
Month 241%
Month 328%
Features that fit
The capabilities this role leans on most.
Jump straight into the product areas that matter for this workflow.
Other teams
See how PropFlow fits every role.
One platform, distinct journeys. Explore the workflow built for each team around the portfolio.
Property managersCoordinate leasing, finance, and field work across your own residential portfolio from a shared operating workspace.Explore →Operations coordinatorsTurn reactive work into a visible operating system instead of a chain of reminders and inbox follow-ups.Explore →Finance & admin leadsReview collections, finance visibility, billing readiness, and plan controls without leaving the portfolio workflow.Explore →Residents & applicantsSeparate access journeys help applicants and tenants complete the right steps without touching the internal workspace.Explore →